Social Events

India’s social and cultural diversity makes it a very attractive destination for international conferences. With India’s vast array of scenic, heritage, arts and crafts, architecture, nature and wildlife, culinary, spiritual and therapeutic attractions, there are a multitude of social events that can be planned for small and large scale conferences. At KWC, we make it our mission to meticulously plan and organize such social events so that conference attendees will find their experience to be unforgettable.


Here is the outline depicting KWC’s role in organizing social events for our conferences

1. Select, coordinate, and monitor vendors. These may include caterers, decorators, florists, entertainment / production / audio /visual companies / signage / construction, and so on. *

2. Prepare and update detailed budgets outlining each expense

3. Suggest a suitable compere

4. Handle special seating arrangements

5. Coordinate invitation design and copy

6. Staff support

7. Organize suitable security arrangements at the venue

8. Coordinate catering

9. Supervise sets, backdrops, props, audio visual equipment, lighting, production, and stage management

*The selection process is very thorough as we strive for utmost excellence and client satisfaction.

Here are some of the social/cultural events we have planned.

39^th Annual Meeting of the Asian Development Bank, 2006

International Congress of Mathematics 2010, Hyderabad

Union of International Associations, 2011

14^th World Conference on Tobacco OR Health, 2009

A Rickshaw Tour Organized for the YPO, 2004

Go Team Scotland! Scottish Delegation Events at Common Wealth Games, Oct 2010, Delhi

KWC was the chief organizer for the Scottish Delegation Events at the Common Wealth Games, which took place in Delhi last year. We were responsible for organizing everything from transportation, hotel accommodations, daily activities, as well as booking and organizing suitable venues for entertainment. We are pleased to say that we made the Common Wealth Games an unforgettable event for the Scottish Delegation!

Have a look at some of the memorable highlights.


Welcome Ceremony with the Scottish Mascot!





Social Event Integrating India and Scotland





At the Games!

 

Farewell Party. Hold on to your Kilt!



Facts and Figures: Some of Our Large Scale Conferences

International Congress of Mathematics, 2010, Hyderabad· 2,792 registrations from 114 countries
· 600 Abstracts
· 800 Oral presentations
· 142 Posters presentations
· 17 Simultaneous Tracks per day
· 36 Satellite Conferences
· 40 Stands in Exhibition

The 62nd World Newspaper Congress, 2009, Hyderabad
· Three concurrent events –the 62ndWorld Newspaper Congress, the 16thWorld Editors Forum and the Info services Expo 2009
· Over 850 Delegates from across the world
· There was Simultaneous Interpretation into 6 languages
· 4 Social evenings with live entertainment

14th World Conference on Tobacco OR Health, 2009, Mumbai· Over 2000 delegates
· 2504 total Participants from 111 Countries
· 155Sessions
· 34 Ancillary Meetings
· Abstracts-Received 1400
· 700 Oral Presentations
· 580 poster presentations
· 460 scholarships & subsidies
· 28 Exhibitors
· 16 Parallel Sessions
· Welcome Reception
· Committee Dinner Networking Night
· Bloomberg Awards
· Luther Terry Awards

4th International Conference on Federalism, 2007, Delhi· Client –Ministry of Home Affairs
· Delegates –1300
· Heads of State or Government –Germany, Switzerland, Ethiopia and Nigeria,
· Ministers -35
· Countries –112
· Interpretation in 2 languages
· Coordination of Dinner and entertainment hosted by the Hon’ble Prime Minister of India, Dr Manmohan Singh
· Coordination of Dinner and entertainment hosted by the Hon’ble Minister of Home Affairs, Mr Shivraj Patil
· Coordination of dignitaries visit to Agra

39th Annual Meeting of the Asian Development Bank, 2006, Hyderabad· 2600 participants
· 66 Ministers of Finance from Member Countries
· 57 conference sessions
· 162 temporary office rooms
· 240 node LAN
· Simultaneous Interpretation in 4 languages
· Over 190 local staff
· Multi-Cuisine food court at HITEX
· Seminars and workshops for IMF, World Bank,
· Standard’s & Poors, Moodys, SBI, India Brand
· Equity Foundation